GIRISH S

Profile Synopsis

Summary: I have different experiences of working in Office business process. Experience in working as Procurement Co-ordinator, Personal Assistant/Secretary, Administrator-Hr Generalist & Customer/Service Support Co-ordinator. An overall experience of 15+ years. Strongly believe in Team work.

To work - To Achieve, To Prove..

What do I have to offer (Haves): I am person who strongly believe in hard work, team work and co-ordination. The success of a firm depends on these three factors and not individual success.
I do possess excellent communication skills which is key for a business, ability to stick on.

What do I seek (Wants):  I would like to work as an HR, Administrator, or Customer support..

GIRISH S's Profile Overview

Current Company Customer Support/Service Co-ordinator at PerkinElmer India Pvt. Ltd
Department: Administration, from Sep 2008 till now

Job Description : Managing Annual Maintenance Contracts,
Managing Buisness Managing Database,
Preparing Invoices, updating Datas, Customer Support and co-ordination with Service Engineers, Customers, and HO.
Preparing Weekly / monthly reports.
Sending quotes to customers for Oncall Service and inviting them to enroll in Annual Maintenance contracts.
Preparing emails & reply them.
Office administration.

Past Company Administrator - Hr Generalist. at Global Inspection Services
Industry : Others
Department: Administration, from from Jul 2006 till Aug 2007

Job Description : H R GENERALIST:
 Handling all the functions from employee joining to leaving formalities.
 Involved in the recruitment process through advertisements / placement agencies.
 Posting Job advertisements in various media like as Newspapers and Job portals. Downloading Resumes from job Portals, reviewing them time to time, and schedule candidates for interview with the concerned department Managers, replying to candidates.
 Recruiting employees required as per the department needs based on their efficiency, effectiveness and ability.
 Regularly monitoring departmental manpower needs and filling vacancies based on the requirement.
 Coordinating and managing complete recruiting process (sourcing, phone screenings, conducting tests, Evaluations, interviews, compile interview results, reference checks, offer letters etc.).
 Maintaining & updating the manpower database & Employee MIS.
 Performance Appraisals and Career Planning Sessions of unit members.
 Supervising the maintenance of staff attendance, labour records, personnel files etc.
 Taking care of Benefit plans for employees, like Health plan, Insurance plan etc.
 Handling salary negotiations, managing various activities related to pay roll processing and attendance.
 Generating Letters of Appointment, Probation, Confirmation, Increments and Work Experience.
 Attending to grievances & initiating team motivational activities.
 Negotiating and amicably settling disputes with the Workers and employees.
 Closely working with Senior Managers and co-ordinating with them, submit MIS on Employee performance, evaluation reports, recommending for appraisals etc.

GENERAL ADMINISTRATION
 To provide an effective and efficient clerical and administrative services to the department
 Job includes administering the Office, Company accommodation, Vehicles, and employees.
 Actively involved in the preparation of Business process for ISO Certification.
 Involved in the process of auditing.
 Provide Technical and Clerical assistance. Co-ordinating with supervisors for the smooth functioning of the administration, preparing documents, proper documentation, making correspondences.
 Making checklists for maintaining the standards across the departments and conducting audits.
 Daily liaison with all other departments for co-ordination in the organisational activity.
 Interacting with different vendors/service providers for smooth flow of organisation's functioning.
 Customer interaction, follow-up of complaints and measures for customers satisfaction.
 Shouldering the responsibility of employees and their needs, taking care of their villas, attending their needs, arranging weekly meetings with employees to discuss matters.
 Controlling office, arrange weekly meetings with the Managers.
 Maintaining/Updating Training files, Procedures, reports and reference manuals.
 Reporting, keeping track of Unsafe Acts and Conditions happening.
 Undertaking routine clerical work specific to department, which includes filing and report binding, typing routine, letters, memos and documents, preparing routine reports.
 Liasing with accounts for their vacation money and other benefits.
 Maintaining personal files of all employees, maintaining all company related confidential documents, preparing necessary formats related to business transactions.
 Preparing letters, emails and corresponding with clients. Browsing and downloading necessary documents from the internet.
 Regularly monitoring the usage of Vehicles, Telephone, internet, faxes, controlling photocopies and excess usage of company vehicles, cleaning of vehicles, checking vehicle consumption report weekly, arranging vehicle repairs, co-ordinate with Police departments & Insurances companies in case of accidents, issue memos to employees found to be using vehicles without permission.
 Scheduling vehicles to various job locations,
 Managing & maintaining company provided accommodation for the Engineering staff, Office Staff, & technical employees. Ensuring Safety & security in the accommodation, providing pest control services timely, monitor the drinking water facility & sewage, & overall maintenance of the accommodation time to time.
 Preparing and forecasting monthly budget required for the coming month and submit to the accounts.department .
 Preparing and updating timesheets of the employees and submit to accounts, monitoring office stationery usage and make orders for essentials.

PUBLIC RELATION OFFICER
 Working as a Public relationship Officer to take care of Visa Matters- employee contracts, Arranging paper works for Medical test for obtaining work permit/residence permit, passport renewal, work permit renewal, driving license renewal, Vehicle registration renewal, government services, Insurances, getting exit re-entry visa for employees, arranging flight tickets, scheduling vacation, arranging vehicle insurance for company vehicles, renewing them time to time, and maintain all files & documents in a professional way.
 Preparing and arranging documents for Gate passes to enable access to work sites like, Qatar Petroluem, QAFCO, RAS GAS, Ras Laffan Projects, Mesaieed etc.
 Laising with Government departments for all government related works.
. EXE-SECRETARY-ADMINISTRATOR at ARABIAN SUPPLY & ARCH. CONTG. CO. LTD
Industry : Construction- Cement/Stone
Department: Administration, from from Dec 1992 till Dec 2005

Job Description : ARABIAN SUPPLY & ARCHITECTURAL CONTRACTING COMPANY LTD. (ASACCO)
Al-Khobar-Saudi Arabia.

EXECUTIVE SECRETARY CUM HR-ADMINISTRATOR December 1996 - 2005 December.

 Working as an Executive secretary for General Manager, Deputy General Manager as well as secretary for Maintenance and construction department.
 Job includes taking messages, schedule meetings, making correspondence with executives, submitting reports, convene Inter department meetings & assisting them in matters etc.
 Maintain all confidential files, reports & documents in a very professional way.
 Maintaining personal files for all employees in the company and updating them from time to time.
 Preparing the minutes of the meeting.
 Maintaining personal data in the computer for all employees. Maintaining Employee Timesheet, Daily Attendance Register.
 Co-ordinating with the Engineers, supervisors, for allocating the workers to different projects/sites, preparing job schedules for them, preparing their monthly time sheets, preparing quotations, organizing and updating the files, preparing invoices and all other misc. works.
 Hiring of employees locally for ongoing projects. Arranging for overseas recruits to meet the manpower shortage. Advertise in newspapers for recruitment drive in India. Co-ordinate with consultants till the end of recruitment process.
 Arranging paper works for Medical test for obtaining work permit/residence permit for new hires as well as existing employees, , passport renewal, work permit renewal, driving license renewal, Vehicle registration renewal, government services, getting exit re-entry visa for employees, arranging flight tickets, scheduling vacation, arranging vehicle insurance for company vehicles, renewing them time to time, and maintain all files & documents related to those manually as well as in computer.
 Induction of new recruits to the company and making awareness of company policy, procedures, provide training if necessary, arranging accommodation and other facilities necessary.
 Scheduling & Planning of manpower for projects, arranging training of manpower, evaluating & grading of manpower time to time, recruitment of new faces based on the needs of the company according to their qualifications and abilities.
 Initiating performance appraisal / incentive structure, discuss with Department heads and Prepare reports and submit to the General Manager for approval.
 Take care of vacation schedule and arrange vacation planner to ensure proper manpower to meet the project requirements.
 Handling petty cash for the day to day expenses of the company and settling them to accounts weekly.
 Taking care of office facilities, upkeep office necessities, proper management of office matters.
 Control of documents, filing and managing documents in a systematic way.
 Vehicle Management, monitoring vehicles data, renewing licenses, monitoring vehicle movement & evaluating Vehicle fuel consumption, vehicle cleanliness, vehicle maintenance etc.
 Correspond to customers, interact with employees, taking care of their grievances, monitoring employee welfare, awarding the employee based on performances.
 Preparing reports and reporting to General manager on Monthly basis. Evaluate the company process and inform the G.M for any short comings if any and do the needful to rectify problems and deliver the good in company prospectives.
1992–1996 ARABIAN SUPPLY & ARCH. CONT. CO. LTD. (ASACCO LTD )

PROCUREMENT CO-ORDINATOR
 Arranging materials to the various Maint. & const. projects for reputed clients like ; SAUDI ARAMCO, SAUDI ELECTRICITY CO. (SCECO), King Fahd Univeristy of Petroleum and Minerals (K.F.U.P.M ), King Abdul Aziz Naval Base – Jubail, Royal Commisson – Jubail, Saudi Steel Co. (Hadeed),King Fahd Medical Complex (K.F.M.C). etc.
 Arranging materials for Stationery sales dept which includes the supply of office supplies, computer, computer accessories, office furniture and all other general items.
 Arranging the purchase of materials from overseas as well as local markets.
 Finding the right supplier for the products, preparing enquiries, taking quotations, doing the negotiations,
 preparing purchase orders, arranging the delivery etc.
 Maintaining a day to day price list in the computer for the various supplier, maintaining files, verifying the invoices, delivery notes, sending them to accounts.
 Providing weekly reports to the department Managers regarding the delivery status of materials of the various projects, doing follow ups for the pending materials & scheduling payments to the suppliers.
 Importing materials according to the requirements from projects.
 Documentation process, Internal Audits on monthly basis.
 Thorough knowledge in materials : Building Materials, Hardware, Plumbing, Electrical, Sanitary fittings, Oil Field Supplies, Office supplies, computers accessories, Office Furntiure, Stationery items and other general materials.
 Upadating and maintaining prices of the Office /Stationery items, Hardware items, General building materials, Plumbing & electrical items.
 Taking care of customs clearance, shipment clearance etc.
.

Educational Information MBA/PGDM at University of Madras
from Oct 2009 till Oct 2009
B.A. at Calicut University
from Jan 1986 till Jan 1989

GIRISH S's Additional information

Reason to be on PeerPower :  Job Prospects,Meeting People,Sharing Knowledge And Expertise,Reunion With Colleagues

Web Profile : http://www.peerpower.com/pub/girishs

GIRISH S's Personal Details

Gender:Male

Interest:Love to work with quality professionals, good interest in learning new things, like to serve others.
Personal interest includes, playing foot ball, cricket, driving, enjoying music.